07.1
Information Resource - AR7000
Rancho Santiago Community College District
INFORMATION RESOURCE USE - AR7000
January 2000
These regulations shall be made available to RSCCD information resource
users. These procedures shall not be construed as a waiver of any
rights of RSCCD; nor shall the intention be that they conflict with
applicable federal, state, and local law; nor do these regulations
represent an agreement between the district and the users. The administrator
responsible for Information Technology Services shall administer
these regulations.
RIGHTS & PRIVILEGES
RSCCD reserves all rights, including termination of all access to
information resources that it owns and operates. Access and privileges
to RSCCD information resources are assigned and managed by the administrators
of individual information resources. Users may be authorized to
use information resources and be granted appropriate access and
privileges following the approval steps prescribed for specific
information resources. Users may not, under any circumstances, transfer
or confer these privileges to other individuals.
RESPONSIBILITIES
The system administrator of each system sets minimum guidelines
within which users must conduct their activities.
RSCCD information resources are for RSCCD related activities. Anyone
who uses the RSCCD’s information resources to harass, or make
defamatory remarks, shall bear full responsibility for his or her
actions.
RSCCD information resources provide access to external networks,
including those of public and private sources, which furnish electronic
mail, information services, bulletin boards, conferences, etc. Users
may encounter material that may be considered offensive or objectionable
in nature or content. Users shall not transmit or store any illegal,
fraudulent, malicious, harassing, or obscene communications and/or
content that is encountered. RSCCD does not assume responsibility
for the contents of any external information resource. RSCCD’s
role in managing these information resources is only as an information
carrier.
No user shall attempt to deliberately degrade the performance of
an RSCCD information resource.
Users of RSCCD information resources must comply with the acceptable
use guidelines for external information resources accessed through
RSCCD information resources.
Users of RSCCD information resources must never attempt to transmit,
or cause to be transmitted, any communication in which the originator’s
identity is deliberately concealed (except for those external entities
lawfully authorized to do so).
Users of RSCCD information resources must never use any information
resources to perform an illegal or malicious act. Any user attempting
to change in any way the scope of information resource access to
which they are authorized shall be regarded as malicious.
Any RSCCD user who becomes aware of a security issue on any information
resource is obliged to report the issue to district Information
Technology Services. The system must not be used until the system
administrator has resolved the security issue.
System administrators may establish more detailed guidelines and
responsibilities, as needed.
ACCOUNTS AND PASSWORDS
Knowledge of information resource passwords or security bypasses
shall not be shared.
Users must not use an account not assigned to them without express,
written permission from the information resource administrator.
Users are responsible for the proper use of individual accounts,
including but not limited to, proper password protection.
Knowledge of passwords or bypasses in information resource security
shall not be used to damage any information resource, change in
any way the authorized scope of information resource access, or
otherwise make use of information resources for which proper authorization
has not been granted.
CONFIDENTIALITY
RSCCD reserves the right to access all content stored on RSCCD information
resources.
In RSCCD information resources, there are two users who have the
ability to access accounts and read individual electronic mail:
the user to whom the account was issued, and the information resource
administrator. While every reasonable attempt will be made to ensure
the privacy of user accounts and electronic mail, there is no guarantee
that accounts or electronic mail are private. Electronic mail is
not 100% secure, nor is it delivered via a 100% secure information
resource.
Student files are considered educational records as covered by the
Family Educational Rights and Privacy Act of 1974 (Title 20, Section
1232 (g) of the United States Code). Such records are considered
confidential under the law, but student files and electronic mail
may be subject to search under court order if such files are suspected
of containing information that could be used as evidence in a court
of law. In addition, system administrators may monitor network traffic
and/or access student files or electronic mail as required to protect
the integrity of information resources (e.g., examining files or
accounts that are suspected of unauthorized use or misuse, or that
have been corrupted or damaged).
COPYRIGHT
Information resources protected by copyright are not to be duplicated
in any form, except as permitted by law or by written contract with
or permission from the owner or legal holder of the copyright. RSCCD
may require written documentation verifying the user’s right
to make use of copyrighted materials prior to allowing them to be
placed within RSCCD information resources.
VIOLATIONS
A user’s information resources privileges may be suspended
upon the discovery of violation of these regulations. Violations
of these regulations will be dealt with in the same manner as violations
of other RSCCD policies and regulations and may result in disciplinary
review. In such a review, and as specified in the RSCCD Board Policies
and Administrative Regulations, the full range of disciplinary actions
is available including the permanent loss of information resource
use privileges, dismissal from RSCCD, and legal action. Violations
of the above policies may constitute a criminal offense and may
be prosecuted under applicable federal, state, and local law.
Legal Reference:
Responsible Manager: Executive Director of Information Technology
Services
